1. Work as a receptionist. Answer, screen and transfer inbound phone calls and leave message when needed.Present a professional company image through in-person and phone interaction.
2. Meet and greet visitors. Be responsible for visitor sign in and sign out process.
3. Receive incoming documents and parcels. Arrange pick up for parcels / documents.
4. Make travel arrangements for all the departmentsupon receiving the approved Travel Request
Form, such as hotel and air ticket booking, car rental, etc.
5. Raise Purchase Requisition and complete Service Entry through SAP System under the Material Management Module for all kinds of administrative service, e.g, hotel and air ticket booking, etc.
6. To assist with HSE issues in the office environment. Conduct monthly office safety and housekeeping inspection, submit inspection report and follow up with the improvements.
7. To assist with meeting arrangements.
8. Work coverage for other positions of Administration Department when required.